Mind Web Concierge brings intelligent AI assistance directly to your WordPress website. Powered by RAG (Retrieval-Augmented Generation) technology, it understands your content and delivers accurate, context-aware responses to your visitors in real time.<\/p>\n\n
It allows you to:<\/p>\n\n
Perfect for:<\/p>\n\n
Easy to install, configure, and scale.<\/p>\n\n
This plugin stores chatbot conversation logs and metadata in the WordPress database. The following visitor data is collected per conversation: session ID, IP address, screen resolution, user agent (browser info), accepted language, referrer URL, timezone, and platform. Data is accessible only to authorized administrators. Depending on configuration, conversation content may be sent to external services for AI processing.<\/p>\n\n
This plugin connects to the following external services operated by Smart Processes. Data is transmitted to these services during normal plugin operation.<\/p>\n\n
Mind Spaces is the knowledge management platform behind Mind Web Concierge. It lets you manage spaces (knowledge bases), upload documents, and ask questions directly to test AI responses. For more information visit: https:\/\/spaces.smartmind.services<\/p>\n\n
The plugin may display links to Smart Mind legal or product pages for administrator reference and optional front-end branding. These links do not process visitor chat content.<\/p>\n\n
The plugin communicates with Smart Processes services only for features explicitly enabled and used by the site administrator, such as AI responses, content indexing, notebook access, pricing retrieval, and subscription management. No personal user data is transmitted without the administrator's configuration and the visitor's direct interaction with the chatbot.<\/p>\n\n
The plugin defines the following internal constants. These are set automatically and do not require manual configuration.<\/p>\n\n
The base URL for the RAG API service. Used for all indexing, category management, and streaming ask requests.\nValue: The base URL for the Mind Spaces (Notebooks) service. Used for authentication, notebook retrieval, and knowledge base management.\nValue: The base URL for the Stripe subscription management API. Used for trial creation, subscription status, cancellation, reactivation, and invoice downloads.\nValue: The Stripe Product ID associated with this plugin's subscription plan. Passed automatically when creating trial subscriptions.\nValue: The URL of the service provider's product page. Used to display an optional \"Powered by\" link in the chatbot widget when enabled by the administrator.\nValue: The plugin communicates with external services through the following internal functions.<\/p>\n\n mindweco_plugin_api_login( $base_url, $username, $password )<\/strong>\nAuthenticates with the RAG API and retrieves an access token.<\/p>\n\n mindweco_plugin_refresh_token()<\/strong>\nRefreshes the main RAG API access token using stored credentials.<\/p>\n\n mindweco_plugin_knowledge_repository_get_token()<\/strong>\nReturns a valid knowledge repository token, refreshing automatically if expired.<\/p>\n\n mindweco_plugin_knowledge_repository_refresh_token()<\/strong>\nRefreshes the knowledge repository token using stored credentials.<\/p>\n\n mindweco_plugin_knowledge_repository_login_with_cookie( $base_url, $username, $password, $external_id, $external_name, $type )<\/strong>\nAuthenticates with the knowledge repository (Mind Spaces) and retrieves an auth token. Also registers the current indexing configuration as an external app connection.<\/p>\n\n mindweco_plugin_knowledge_repository_logout( $base_url, $external_app_id, $user_id )<\/strong>\nRemoves the external app connection from the knowledge repository and clears stored credentials.<\/p>\n\n mindweco_plugin_api_create_category( $base_url, $token, $name, $indexing_id, $sitemap_xml, $language, $parent_id )<\/strong>\nCreates a new content category in the RAG service. Called automatically on plugin activation using the site's nav menu sitemap.<\/p>\n\n mindweco_plugin_api_get_categories( $base_url, $token )<\/strong>\nRetrieves all categories for the authenticated account.<\/p>\n\n mindweco_plugin_api_index_items( $base_url, $token, $category_id, $chunk_size, $chunk_overlap, $url, $wp_json, $header_levels, $meta, $local_item_id )<\/strong>\nIndexes a WordPress post or page into the knowledge base. Also called automatically when a post is published or updated via the mindweco_plugin_api_index_products( $base_url, $token, $category_id, $chunk_size, $chunk_overlap, $product_json, $meta, $local_item_id )<\/strong>\nIndexes a WooCommerce product into the knowledge base.<\/p>\n\n mindweco_plugin_api_delete_indexed_items( $base_url, $token, $category_id, $item_id )<\/strong>\nDeletes a previously indexed item. Also called automatically when a post is trashed or permanently deleted via the mindweco_ask_page_based_ref( $base_url, $token, $question, $category_id, $category_ids, $top_k, $app_guid, $callback, $items_ids, $conversation_id )<\/strong>\nSends a question to the streaming endpoint and delivers the response via Server-Sent Events (SSE). Uses cURL exclusively because the WordPress HTTP API does not support streaming callbacks. Supports multi-category queries and item-level filtering for Local Thinking mode.<\/p>\n\n mindweco_stripe_add_trial( $stripe_base_url, $app_guid, $product_id, $customer_email, $title, $site_base_url )<\/strong>\nCreates a Stripe trial subscription and a new RAG user account simultaneously. Called on plugin activation.<\/p>\n\n mindweco_stripe_add_trial_without_user( $stripe_base_url, $app_guid, $product_id, $customer_email )<\/strong>\nCreates a Stripe trial subscription without creating a user account.<\/p>\n\n mindweco_stripe_active_subscription( $stripe_base_url, $app_guid )<\/strong>\nRetrieves the currently active Stripe subscription for a given app GUID. Called periodically via mindweco_get_all_subscriptions( $stripe_base_url, $app_guid )<\/strong>\nRetrieves all Stripe subscriptions for a given app GUID.<\/p>\n\n mindweco_get_history_subscription( $stripe_base_url, $app_guid )<\/strong>\nRetrieves the full subscription history for a given app GUID.<\/p>\n\n mindweco_plugin_cancel_subscription( $stripe_base_url, $app_guid, $subscription_id, $cancel )<\/strong>\nCancels an active Stripe subscription. Also called automatically on plugin deactivation.<\/p>\n\n mindweco_plugin_reactivate_subscription( $stripe_base_url, $app_guid, $subscription_id, $cancel )<\/strong>\nReactivates a previously cancelled Stripe subscription.<\/p>\n\n mindweco_download_subscription_invoice( $stripe_base_url, $invoice_number )<\/strong>\nRetrieves the PDF download URL for a given invoice number.<\/p>\n\n mindweco_plugin_create_attach_llm_to_config( $base_url, $token, $name, $llm_base_url, $model_name, $provider, $api_key, $indexing_id )<\/strong>\nCreates a new LLM configuration and attaches it to an existing indexing configuration. The API key is encrypted before being stored using AES-256-CBC via mindweco_plugin_update_llm_config( $base_url, $token, $llm_id, $name, $api_key, $llm_base_url, $model_name, $user_id )<\/strong>\nUpdates an existing LLM configuration.<\/p>\n\n mindweco_plugin_delete_llm_config( $base_url, $token, $llm_id )<\/strong>\nDeletes an LLM configuration by ID and clears all related options from the WordPress database.<\/p>\n\n mindweco_plugin_get_notebooks( $base_url, $token )<\/strong>\nRetrieves all notebooks (spaces) from the Mind Spaces knowledge repository.<\/p>\n\n Notebooks can be assigned to specific WordPress pages via the admin UI. These mappings are stored in the At runtime, https:\/\/www.youtube.com\/watch?v=Y8d5Sn0xg2I<\/p>\n\n This plugin transmits the following data to external services operated by Smart Processes:<\/p>\n\n The following visitor metadata is stored in the WordPress database per conversation session:<\/p>\n\n Data is transmitted to the following services:<\/p>\n\n A session cookie named Access tokens and passwords are encrypted at rest in the WordPress database \nusing AES-256-CBC encryption tied to the site's unique AUTH_KEY.<\/p>\n\n This plugin stores the following data in the visitor's browser localStorage to preserve UI preferences across page loads:<\/p>\n\n All data is stored locally in the visitor's browser only. None of this data is transmitted to external servers. It is automatically cleared when the visitor starts a new chat session.<\/p>\n\n The subscription service may also be contacted server-side to retrieve pricing and billing-related information for the plugin's subscription features.<\/p>\n\n The Smart Mind website may be referenced for legal pages, product information, optional pricing display, and optional front-end branding links.<\/p>\n\n For full details on how data is collected, processed, and protected, please refer to our Privacy Policy:\nhttps:\/\/smartmind.it\/mind-web-privacy-policy\/<\/p>\n\n\n Alternatively, install via the WordPress Plugin Directory:<\/p>\n\n Yes. An account with Mind Spaces is required to use the AI service.\nRegister at:\nhttps:\/\/spaces.smartmind.services\/Identity\/Account\/Register\nAfter registration, log in at Mind Spaces Settings and start using the features.<\/p><\/dd>\n Yes. The plugin generates its own lightweight XML sitemap based on your WordPress navigation menus. It is accessible at:<\/p>\n\n https:\/\/yoursite.com\/?mindweco_sitemap=1<\/p>\n\n No additional sitemap plugin is required.<\/p><\/dd>\n No. The plugin is optimized for performance and loads efficiently. Streaming responses use a lightweight SSE connection that does not block page rendering.<\/p><\/dd>\n No. The plugin works with standard WordPress posts and pages. WooCommerce product indexing is available as an optional feature when WooCommerce is installed and active.<\/p><\/dd>\n The plugin stores conversation metadata (IP address, user agent, screen resolution, timezone, platform, referrer, and accepted language) in the WordPress database. Visitor questions and site content are also transmitted to external services operated by Smart Processes. Please disclose this in your site's privacy policy and ensure you have a lawful basis for processing this data under GDPR.<\/p><\/dd>\n Any OpenAI-compatible language model can be configured via the LLM settings panel by providing a model name, base URL, API key, and provider name.<\/p><\/dd>\n The WordPress HTTP API does not natively support Server-Sent Events (SSE) streaming. cURL is used exclusively for streaming responses and is the only available method for this functionality.<\/p><\/dd>\n The plugin uses a lightweight session manager ( When enabled, the Local Thinking<\/strong> option switches the chatbot into a focused mode that answers based on the current page content only.<\/p>\n\n Mind Web will focus only on information available on this page to provide contextual answers.<\/p>\n<\/blockquote>\n\n If the current page also has Mind Spaces notebooks assigned to it (via the Notebooks settings), those notebooks are included in the response context as well. This is useful for single-product pages, landing pages, or any page where you want the AI to answer based on a specific, scoped set of content rather than your entire indexed knowledge base.<\/p><\/dd>\n The chat icon is always visible on your website. If your subscription has expired or is not active, an informational message will be displayed inside the chat widget notifying the visitor that they are using the free version. You can check and manage your subscription from the Mind Web admin panel.<\/p><\/dd>\n Yes. The plugin stores small amounts of data in the visitor's browser localStorage to preserve UI preferences such as theme selection, the Local Thinking toggle state, pinned messages, and citation references. No personal data is stored. All data remains on the visitor's device and is never transmitted to external servers.<\/p><\/dd>\n Yes. The plugin schedules a daily WP-Cron event (https:\/\/rag.smartprocesses.cloud<\/code><\/p>\n\nMINDWECO_NOTEBOOKS_URL<\/h4>\n\n
https:\/\/spaces.smartmind.services<\/code><\/p>\n\nMINDWECO_STRIPE_URL<\/h4>\n\n
https:\/\/subscriptions.smartprocesses.cloud\/api<\/code><\/p>\n\nMINDWECO_PROD_ID<\/h4>\n\n
prod_U3VYkOBf6Ngqi3<\/code><\/p>\n\nMINDWECO_POWER_BY<\/h4>\n\n
https:\/\/smartmind.it\/<\/code><\/p>\n\nAPI Reference<\/h3>\n\n
Authentication & Token Management<\/h4>\n\n
Categories<\/h4>\n\n
Indexing<\/h4>\n\n
transition_post_status<\/code> hook.<\/p>\n\nbefore_delete_post<\/code> and wp_trash_post<\/code> hooks.<\/p>\n\nStreaming \/ Ask<\/h4>\n\n
Stripe \/ Subscriptions<\/h4>\n\n
mindweco_periodic_subscription_check<\/code> (every 30 minutes) to keep subscription status in sync.<\/p>\n\nLLM Configuration<\/h4>\n\n
mindweco_encrypt_api_key()<\/code>.<\/p>\n\nMind Spaces \/ Notebooks<\/h4>\n\n
Page-Based Notebooks<\/h4>\n\n
mindweco_page_based_notebooks<\/code> option as an array keyed by page ID, each containing a title<\/code> and a notebooks<\/code> array of notebook IDs.<\/p>\n\nmindweco_get_notebooks_for_page( $post_id )<\/code> looks up the current page's title and returns its assigned notebook IDs. These are merged into the category_ids sent to the streaming endpoint.<\/p>\n\nVideos<\/h3>\n\n
Privacy Policy<\/h3>\n\n
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mindweco_sid<\/code> is set in the visitor's browser containing only a randomly generated session ID (UUID v4). It is automatically deleted when the browser tab or window is closed.<\/p>\n\nBrowser Local Storage<\/h4>\n\n
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\/wp-content\/plugins\/mind-web-concierge<\/code>, or install directly through the WordPress Plugins screen.<\/li>\n\n
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Do I need an external account?<\/h3><\/dt>\n
Does the plugin include a sitemap?<\/h3><\/dt>\n
Does this plugin slow down my website?<\/h3><\/dt>\n
Is WooCommerce required?<\/h3><\/dt>\n
Is it GDPR compliant?<\/h3><\/dt>\n
What language models are supported?<\/h3><\/dt>\n
Why does the plugin use cURL directly?<\/h3><\/dt>\n
How does the plugin handle sessions?<\/h3><\/dt>\n
Mindweco_Session<\/code>) to track visitor conversations. A session ID (UUID v4) is stored in a browser cookie named mindweco_sid<\/code>. The cookie has no expiry date, which means the browser deletes it automatically when the tab or window is closed - identical behaviour to a standard PHP session. No personal data is stored in the cookie, only a randomly generated session identifier. The session is also stored server-side as a WordPress transient.<\/p><\/dd>\nWhat is the Local Thinking checkbox?<\/h3><\/dt>\n
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When does the chat icon appear on my website?<\/h3><\/dt>\n
Does the plugin use browser storage?<\/h3><\/dt>\n
Does the plugin use WP-Cron?<\/h3><\/dt>\n
mindweco_cleanup_transients<\/code>) to remove expired session transients from the database. This keeps the database clean without affecting active visitor sessions. The cron job is automatically removed when the plugin is deactivated or deleted.<\/p><\/dd>\n\n<\/dl>\n\n\n1.1.3<\/h4>\n\n
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1.1.2<\/h4>\n\n
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1.1.1<\/h4>\n\n
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1.1.0<\/h4>\n\n
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1.0.0<\/h4>\n\n
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